You are invited to become the official travel partner to Team Wales for the XXIII Commonwealth Games in Glasgow 2026.
Commonwealth Games Wales (CGW) has the responsibility to prepare, select, and lead Wales’s participation in the Commonwealth Games and the Commonwealth Youth Games.
CGW will put in place the resources, infrastructure and the great people that are needed to achieve unashamedly high ambitions and provide an unforgettable experience for athletes, officials, our partners and the nation.
The Commonwealth Games is the only multi-sport event that Wales competes in as a nation and consequently is a high priority for many member sports and athletes. It is the opportunity for all communities in Wales to express a passion for sport and be inspired by achievement.
CGW will provide inspirational Games experiences fielding a competitive team to participate in the Commonwealth Games and the Youth Games. We will ensure athletes, coaches and sports believe that the work of the CGW added value to their performance and Games experience.
We are committed to recucing the impact of our work on the environment and as such sustainability is a key aspect of our work.
In addition to Glasgow 2026, the successful tenderer may be asked to co-ordinate team travel arrangements for the Commonwealth Youth Games estimated to be in 2027 but venue and dates are to be confirmed.
Tender Requirements
The exact dates and athlete numbers for Glasgow 2026 are not known at this time but outbound travel will be towards the end of July and return travel in August.
Tender submissions must include an outline of how you propose to support the transport of the team members plus guests to Glasgow for the 2026 Commonwealth Games and back home to Wales post Games. Attendance at meetings in the lead up, direct support at travel hubs and support on the ground in Glasgow will be required.
Tender submissions need to be clear in terms of whether a formal partnership is welcomed. Official partner designations are available and there is a preference for this type of commercial partnership. Therefore, please indicate your preferred assets in exchange for this type of partnership.
Please ensure:
- A partnership fee and/or VIK support is included.
- Different options are presented for the team’s return travel to Glasgow.
- Allowance is made for the team travelling in a number of groups on different dates.
- Plans are presented for groups travelling from both North Wales and two locations in South Wales (Cardiff and Swansea).
- Accessibility considerations are included as para-sports are integrated into the Commonwealth Games.
- Allowance is made for transportation of a significant amount of luggage and equipment.
- The proposed support to be provided in planning the team’s travel and executing this plan is clearly identified.
- A proposal for running a shuttle service between accommodation and venues in Glasgow for guests for the duration of the Games is outlined.
- Your sustainability policy is submitted.
Please include the names and address of two recent customers who are happy to act as referees; plus, any further information that you feel will support your bid.
Tender Process
- Please send your completed tender document, together with supporting documents to Rebecca Edwards-Symmons by email – redwardssymmons@teamwales.cymru
- Submissions are to be received no later than 28th February 2025.
- There will be a presentation and interview of short-listed candidates during March 2025.
- Upon receipt of tenders CGW has the right to call upon short listed tenderers to discuss operational matters in terms of travel options, logistics and costings which will not be considered as an acceptance of the tender.
- The successful tenderer will be given the right to negotiate price changes in relation to team numbers changing.
- The evaluation of the tenders submitted will be based on the quality and appropriateness of the options presented, support proposed, partnership fee and value for money.
- Decision making will be led by the CEO and Head of Games Operations. The CGW Board of Directors will ratify the recommendation.
- Any queries on the information presented in this document must be sent in via email to matt.cosgrove@teamwales.cymru